ISSUE

119

1. Online Teaching Update - Block Downloading is Available for Video Files in OneDrive Sharing

Sharing Links that Block Download are now available for most video & audio files stored in OneDrive and SharePoint. When users share individual video and audio files, they have the ability to create sharing links that prevent recipients from downloading the file. Recipients can continue to view the files via the in-product playback experiences.

There is a Microsoft page on the topic for reference Block downloads for view-only files in SharePoint and OneDrive (microsoft.com)

2. Create Teams Meeting with Registration Link

Instead of sending out meeting invitations that contain a Join meeting link, MS teams now supports creating registration page like Zoom webinar. User can create a registration page like below for registration.

You may customize the registration page and define additional setting, e.g., presenters. There is a Microsoft page describing the feature at Schedule a Teams meeting with registration (microsoft.com)

3. Android Version Requirement on MS Outlook

Beginning May 23, 2022, Outlook for Android will no longer support Android 7.1 or below. If you are using Outlook for Android on phones running old versions of Android, you will not be able to update to new version of Outlook for Android. Please upgrade the operating system to Android 8.0 or above for new versions of Outlook.

4. Reminder on IT Security

Ransomware is among the most wide-spreading cyber security threats. Hackers are using it to encrypt files on the user's device and demand ransom payments for file decryption.

For the sake of reducing the risk of ransomware infection, the following precautionary security measures are recommended:

1. Backup important files in a timely and regular manner. Keep an offline copy of the backups in a safe place to avoid being affected by malwares.
2. Install end point security protection solutions (ie Anti-Virus Software) in your PCs.
3. Update system and software, such as Microsoft Windows, Office, Adobe reader, Flash player, etc., with the latest security patch to plug the security loopholes and avoid being utilised by malwares.
4. Be aware of suspicious emails. Do not open attachments inattentively, especially compressed files (zip), executable files (exe) or documents that contain the VB script. Report to ITU helpdesk ( itu.helpdesk@cpce-polyu.edu.hk) if you have received a suspected phishing email.

5. Reminder : Availability of NOD32 Anti-Virus Software to Staff

Staff colleagues are reminded about availability of NOD32 Anti-virus software for their personal device, supported devices are as follows,

• Windows based system, notebook, desktop, etc
• MacOS system, Macbook and iMac
• Android phone and Tablet

Colleagues are entitled to install NOD32 to 1 Windows / Mac device and 1 Android device. Please contact ITU staff supporting your unit about software installation.

6. Update your CPCE Wi-Fi Certificate

Following the renewal of CPCE Wi-Fi secure certificate, iPhone, iPad or Mac book users may need to accept the new certificate when connecting to campus Wi-Fi .

Please click " Accept " or " Trust " when your mobile device prompts a message about the acceptance of a certificate regarding the connection of campus Wi-Fi.

7. Tips on How to Check Similarity in MS Word

Users can check the similarity of the document using MS Word. To use the similarity check, users can open MS Word -> Home -> Editor-> Similarity.

MS Word will check the online sources and provide you a score of similarity. Please note that this similarity check is available only for English language text.

The feature is available for Word for Microsoft 365 (MS office downloaded from Student / Staff email account). For details, please refer to this Microsoft page